In 2016 the City Council approved transitioning to automated garbage collection in 2017.  Budget discussions on this change in sanitation included the City’s intent to downsize personnel in the garbage collection department, and Council’s concern at terminating employees when the need arose.  At that time, the Sanitation/Landfill Superintendent and Human Resource Director indicated their intention to transfer eligible employees to other departments with open positions, and leave future vacated positions unfilled in garbage collection, rather than terminating employees due to the impending changes.

It is recommended the Committee and Council approve the reclassification of Sanitation employees due to the impending automation of garbage collection.

A request has been received for an encroachment permit to allow asphalt pavement to be placed in the boulevard and encroach approximately 28.5 feet into the City right-of-way.

It is recommended the Committee and Council approve the encroachment within City right-of-way for 501 31st Ave SW for asphalt pavement in the boulevard, with the following conditions:

1. That the Owner signing the permit agrees that the costs of maintenance and replacement be his responsibility.
2. That the City Attorney prepare the encroachment permit agreement, including language to protect the City from liability.
3.  That the City Council retains the right to revoke the encroachment permit if it becomes necessary for any reason.
4. That the property owner pays a $100 processing fee.

It is recommended the Committee and Council establish sewer connection fees at $0.12/square foot for the following parcels:

1. Lot 1 Flickertail 2nd Addition
2. Lot 2 Flickertail 2nd Addition
3. Flickertail Addition
4. Outlot 2, S 36, T 156, R 83N
5. Portion of SW ¼, S 36, T 156, R 83N
6. Outlot 3, 5, 6 & 21, S 36, T 156, R 83N

It is recommended the Committee and Council Establish connection fees at $0.09/square foot for the following parcels in and around the Minot Prairie Industrial Park 2nd Addition (MPIP 2nd): 

1. Block 1 – Lot 1 (MPIP)
2. Block 1 – Lot 2 (MPIP)
3. Block 1 – Lot 1 (MPIP 2nd)
4. Block 2 – Lot 1 (MPIP 2nd)
5. Block 2 – Lot 2 (MPIP 2nd )
6. Block 2 – Lot 3 (MPIP 2nd )
7. Block 2 – Lot 4 (MPIP 2nd)
8. Dawn to Dusk Addition Lot 2, S 22, T 155, R 82N
9. Sublot C & Sublot B of Outlot 1 of NWSW, S 23, T 155, R 82N
10. Zablotney Owned Parcel (S2 NE NW LESS R-W, 23-155-82)
11. Outlot 10 & 9 S 23, T 155, R 82N

 

The Minot Fire Department is requesting approval to donate a 2002 Special Operations Trailer to the Minot Rural Fire Department. This trailer has not been used since the department procured a Hazardous Materials Truck in 2011 through the use of State Homeland Security funding for regional response. The City has no other use for this trailer within the department and it does not meet any other department’s needs.

It is recommended the Committee and Council authorize the Fire Chief to donate a 2002 Special Operations Trailer to the Minot Rural Fire Department.

In 2012, a budget ordinance was passed amending the permit fees for mechanical and plumbing permits to offset an increase in inspection costs for the City.  A correction is needed to update those permit fees which affect projects that have valuations for plumbing and mechanical costs greater than $20,000.  

It is recommended the Committee and Council pass an ordinance on first reading amending the City of Minot Code of Ordinances Section 26-3 (a)(1) and (b) and (c) relating to fees for mechanical and plumbing permits.

Major utility relocations are required for the MREFPP. The Souris River Joint Board (SRJB) has agreed to provide compensation to the franchise utilities for relocating their facilities. In order to do this, the City must modify the franchise agreements in ordinance to allow the SRJB the authority to relocate them, as well as provide compensation for relocation as the City does not provide relocation costs for utilities in the city right-of-way.

It is recommended the Committee and Council:

1. approve addendum 2 with the SRJB for utility relocations associated with the MREFPP;
2. pass an ordinance on first reading modifying the franchise agreements to permit the SRJB to direct relocations of the utilities but only after receiving written approval from the City Engineer or Public Works Director;
3. Authorize the Mayor the sign addendum 2 relating to SRJB relocations.

It is recommended the Committee and Council approve the relocation of an accessory building from 306 Maple Street to 3520 30th St NW, subject to the following conditions:

1. A ten-thousand dollar completion bond must be posted with the City of Minot prior to issuance of any permits for this work.
2. An approved approach permit assigned to 3520 30^th St NW issued by Harrison Township.         
3. Building permits for all proposed construction.
4. An approved foundation design in compliance with City of Minot building codes.
5. If required: plumbing, electrical and HVAC systems must be brought into compliance with current code requirements of the City of Minot.
6. All work at the new location must be in compliance with City of Minot building codes and zoning ordinances.
7. The exterior of the structure must be one consistent color or scheme of colors after relocation.
8. Applicant must obtain all necessary permits, and coordinate all relocation activities with public utilities and traffic authorities.
9. The property must be provided with proper site drainage and must be landscaped in a manner similar to surrounding properties.
 

A large portion of the existing fiberglass Sundre raw water line, that brings water from the sundre well field SE of Minot to the Water Plant, will need to be relocated for the flood protection project.  After reviewing the costs for the relocation, staff believes there are benefits to re-routing the sundre line and tying into the NAWS line.

It is recommended the Committee and Council:

1. Approve the Construction Engineering Agreement with Houston Engineering to re-route the Sundre Raw Water Line;
2. Authorize the Mayor to sign the agreement.

 

It is recommended the Committee and Council:

1. Approve the low bid for the Sundre Pipeline (4195.0) to Wagner Construction in the amount of $6,992,686.00
2. Approve the low bid for the Sundre Reservoir and Pump Station (4195.1) to ICS, Inc. in the amount of $6,563,330.50
3. Authorize the Mayor to sign the bid documents

The reconstruction of this section of Burdick expressway has been discussed for the last several years. The pavement section dates back to the 1960s and the utilities are the original 1910s installation.

The proposed project will remove and replace the existing sewer, water, and storm sewer utilities. The roadway will be removed and replaced with a new concrete pavement section, ADA accessible sidewalks and curb ramps, a new traffic signal at 9^th St, LED street lighting, aesthetic landscaping and colored concrete, and a pedestrian actuated overhead beacon at 13^th St. The roadway will also be realigned through the oxbow at 9^th St to make a safer road section. Left turn lanes will be added at 9^th St and 13^th St.

It is recommended the Committee and Council concur with the bid recommendation from the NDDOT to award the bid to Keller Paving and Landscape of Minot in the amount of $4,347,531.50. 

The project will construct a water main along 30th Ave NE from 27th St east to 13th and then
north to 46th Ave NE. This is the last phase to providing a fully looped water system in NE
Minot through an interconnect with the NW Minot distribution system.

It is recommended the Committee and Council:

1. Award the bid to Wagner Construction in the amount of $1,694,160
2. Authorize the Mayor to sign the documents on behalf of the City

1. Due to the timing of the bid opening, a tabulation will not be available before the Committee meets.  Bids for this project will be opened on May 1, 2017.  A full tabulation and recommendation will be available at the City Council meeting on May 1, 2017.

The following ordinances need to be considered on second reading:

1. Ordinance No. 5122- Rezone Bluff Point Estates, Lots 1-33 from AG to RM with a PUD Overlay
2. Ordinance No. 5123- Annex Bluff Point Estates, Lots 1-33 and adjacent 13th St SE & 37th Ave SE Right-of-Way into City Limits
3. Ordinance No. 5183- Amending the 2016 Annual Budget- MREFPP