Regular City Council Meeting
Monday, July 10, 2023, at 5:30 PM
City Council Chambers, City Hall (10 3rd Ave SW)
Any person needing special accommodation for the meeting is requested to notify the City Clerk’s office at 857-4752.
1.
2.
PLEDGE OF ALLEGIANCE
3.
MAYOR'S REPORT
3.1.
PROCLAMATION
4.
5.
6.
CONSENT ITEMS
6.1.
CITY COUNCIL MINUTES
It is recommended City Council approve the minutes of the June 19, 2023, Special City Council meeting and the June 19, 2023, Regular City Council meeting.
6.2.
ORDINANCES
It is recommended City Council approve the following ordinances on second reading:
- Ordinance No 5864 - 2023 BA - Paving District #2021-1 (4585)
- Ordinance No 5865 - 2023 BA - Airport Exit Lane Upgrade
6.3.
ADMINISTRATIVE APPROVALS
It is recommended City Council approve the Administrative Approvals.
Documents:
6.4.
BILLS, TRANSFERS, AND PAYROLL
It is recommended City Council approve the payroll for the period of May 21, 2023, through June 17, 2023, in the amount of $2,336,830.84 and the bills and transfers for June in the amount of $9,568,021.80.
6.5.
MAYORAL APPOINTMENT
It is recommended City Council confirm the following reappointment for the Minot Public Library Board:
- Mark Lyman with a term to expire June 2026.
6.6.
ALCOHOL ORDINANCE REVIEW AND REWRITE COMMITTEE APPOINTMENT
Presented by Chief John Klug, Stefani Stalheim, and Mikayla McWilliams
RECOMMENDED ACTION
It is recommended City Council confirm the following appointments for the Alcohol Ordinance Review and Rewrite Committee:
- Mayor Tom Ross
- Alderman Paul Pitner
- Brett Tinnes
- Adam Hoffman
- Jon Hanson
6.7.
CITY REPRESENTATION ON VARIOUS BOARD APPOINTMENTS
Presented by Harold Stewart
RECOMMENDED ACTION
It is recommended City Council approve the City Representatives to the following boards:
- ND Water Users - Jason Sorenson
- ARBI - Jason Sorenson
- Souris River Joint Board - Jason Sorenson
- NAWS Authority - Jason Sorenson, David Lakefield, Mayor Tom Ross, and Bob Schemp
Documents:
6.8.
ANIMAL PERFORMANCE PERMIT - MAGIC CITY BEVERAGE
Presented by John Klug, Chief of Police
RECOMMENDED ACTION
It is recommended City Council approve the Animal Performance Permit for the Anheuser-Busch Clydesdales private event located at 3025 East Burdick Expressway, Minot, ND, and the ND State Parade route located in Minot, ND; and authorize the Mayor to sign.
6.9.
MINOR SUBDIVISION PLAT: EAST SIDE ESTATES 5TH ADDITION
Presented by Brian Billingsley
RECOMMENDED ACTION
It is recommended City Council approve a minor subdivision plat as provided in Attachment A to create East Side Estates 5th Addition.
6.10.
MARATHON GRANT ACCEPTANCE
Presented by Chief Kelli Kronschnabel
RECOMMENDED ACTION
It is recommended City Council allow the acceptance of $5,140 from Marathon Community Investments Program for the CrewForce Incident upgrade project.
6.11.
STATE OF NORTH DAKOTA OFFICE LEASE AGREEMENT
Presented by Chief Kelli Kronschnabel
RECOMMENDED ACTION
It is recommended City Council approve the following lease agreement between the State of North Dakota and the City of Minot for use of office space for the North Dakota Fire Marshal’s Office within the Minot Fire Department.
6.12.
2023 SANITARY SEWER REHAB – REJECT BIDS (4756)
Presented by Jason Sorenson
RECOMMENDED ACTION
It is recommended City Council reject the bids and authorize the Utilities Department to rebid the project in the fall.
Documents:
6.13.
BROADWAY WATERMAIN UPSIZING - FINAL PAYMENT (4584)
Presented by Jason Sorenson
RECOMMENDED ACTION
It is recommended City Council approve the final payment for the North Broadway Water System Improvements Project to Kemper Construction in the amount of $13,466.60.
6.14.
PURCHASE OF AUTO-TITRATOR FOR WATER TREATMENT PLANT
Presented by Jason Sorenson
RECOMMENDED ACTION
It is recommended City Council approve a budget amendment to allocate additional funding for the Water Plant to purchase an auto-titrator.
6.15.
WELL F SITE WORK AND PIPING - FINAL PAYMENT (4681
Presented by Jason Sorenson
RECOMMENDED ACTION
It is recommended City Council approve the final payment to Wagner Construction, Inc. in the amount of $34,791.74.
6.16.
CITY HALL REHABILITATION - BUDGET AMENDMENT (4466)
Presented by Lance Meyer, PE, City Engineer
RECOMMENDED ACTION
It is recommended City Council pass on 1st reading the attached budget amendment for incidentals costs relating to the City Hall relocation.
6.17.
2023 WAYFINDING APPROVE PLANS AND SPECIFICATIONS AND AUTHORIZE A CALL FOR BIDS (4620)
Presented by Stephen Joersz, PE, PTOE
RECOMMENDED ACTION
It is recommended City Council approve the plans and specifications for Wayfinding Phase 1 and authorize a call for bids.
6.18.
APPROVE CHANGES TO THE CDBG-DR CITIZEN PARTICIPATION PLAN
Presented by Chris Plank, NDR Grant Manager
RECOMMENDED ACTION
It is recommended the Mayor and City Council approve the clerical changes to the Citizen Participation Plan.
6.19.
AUTHORIZE ADVERTISEMENT FOR AUCTION/SALVAGE OF FLOOD BUYOUT PROPERTIES
Presented by Chris Plank, NDR Grant Manager
RECOMMENDED ACTION
It is recommended City Council authorize advertisement for the auction and/or salvage for properties located at 2719 12th Ave SW, 2723 12th Ave SW, 2816 14th Ave SW & 19 5th Ave NE.
6.20.
APPROVE ANNUAL RENEWAL OF SALESFORCE SOFTWARE ($25,557.44)
Presented by Chris Plank, NDR Grant Manager
RECOMMENDED ACTION
It is recommended City Council approve the annual renewal of Salesforce software with Carahsoft Technology Corp. in the amount of $25,557.44.
6.21.
FRONT MOUNT MOWER ACQUISITION AND AWARD TO MTI DISTRIBUTING
Presented by Jennifer K. Eckman, Airport Director
RECOMMENDED ACTION
It is recommended City Council authorize City staff to accept the lowest compliant bid from MTI Distributing for a front-mount mower and associated attachments for which bids were opened June 29, 2023.
6.22.
APPROVE MODIFICATION OF THE RATE STRUCTURE FOR THE DOWNTOWN PARKING RAMPS TO ALLOW THE FIRST TWO HOURS AT NO COST
Presented by David Lakefield, Finance Director
RECOMMENDED ACTION
It is recommended City Council approve the resolution updating the rate structure at the Central and Renaissance Parking Ramps to provide the first two hours of parking at no cost to be the same as the on-street parking.
6.23.
MINOT AIR FORCE BASE WATER RATE CONTRACT AMENDMENT
Presented by David Lakefield
RECOMMENDED ACTION
It is recommended City Council approve and authorize the Finance Director to sign the Minot Air Force Base (MAFB) water rate contract amendment. The amendment is pertaining to the Federal Acquisition Regulation (FAR) 52.204-27, the prohibition on ByteDance covered applications.
6.24.
MOU WITH MINOT PUBLIC SCHOOLS FOR SCHOOL RESOURCE OFFICERS
Submitted by John Klug, Chief of Police
RECOMMENDED ACTION
It is recommended City Council approve the MOU with Minot Public Schools; and authorize the Chief of Police to sign the MOU.
7.
ACTION ITEMS
7.1.
HUMAN RELATIONS COMMITTEE APPOINTMENT
RECOMMENDED ACTION
It is recommended City Council confirm the following appointments for the Human Relations Committee:
- Alderwoman Lisa Olson Co-Chair with term to expire July 2024.
- Alderwoman Carrie Evans Co-Chair with term to expire July 2024.
- Travis Zablotney with term to expire July 2025.
- Denise Dykeman with term to expire July 2024.
- Miranda Schuler with term to expire July 2026.
- Janet Mathistad with term to expire July 2025.
- Mike Blessum with term to expire July 2025.
- Lianne Zeltinger with a term to expire July 2026.
- Christine Staley with a term to expire July 2026.
7.2.
COMMUNITY CONTRIBUTION REQUESTS FOR THE 2024 ANNUAL BUDGET
Presented by Harold Stewart, City Manager
RECOMMENDED ACTION
It is recommended City Council direct staff on the level of funding for the community contribution requests for the 2024 annual budget.
7.3.
RECRUITMENT SERVICES FOR ASSISTANT CITY MANAGER POSITION
Presented by Lisa Jundt
RECOMMENDED ACTION
It is recommended City Council approve using the recruitment services of GovHR USA for the Assistant City Manager position; and further, authorize the Mayor to sign the contract on the City’s behalf.
7.4.
MPO POLICY BOARD CREATION
Presented by Harold Stewart, City Manager
RECOMMENDED ACTION
It is recommended City Council approve the Minot Area Metropolitan Planning Organization (MPO) Policy Board Creation, Representative Distribution, and City of Minot Delegates.
Documents:
8.
PERSONAL APPEARANCES
9.
MISCELLANEOUS AND DISCUSSION ITEMS
9.1.
9.2.
BUDGET PRESENTATION
Presented by David Lakefield
10.