The fire department applied for a Rural Community Grant to replace the SCBA air compressor to comply with the most current National Fire Protection Association (NFPA) standards.  The award is for $20,000.00.  We have the additional funds within the 2018 budget to complete the project.  

It is recommended the Committee and Council allow the fire department to move forward with the request for bids on the Self Contained Breathing Apparatus (SCBA) fill station compressor.

The fire department applied for a FEMA Assistance to Firefighter Grant to replace all self-contained breathing apparatus (SCBA) within the department to comply with the most current National Fire Protection Association (NFPA) standards. The award is for $272,728.00 with a cost match of $27,272.00. 

It is recommended the Committee and Council allow the fire department to move forward with the request for bids to replace all self-contained breathing apparatus (SCBA) for the department.

Station 3 (2300 N Broadway Street) is in need of a remodel to address multiple issues to include code compliance, space, and aging building issues. 

It is recommended the City Council authorize the Fire Chief to move forward with the bid process for the remodel of Fire Station #3.

This debris management plan is a guideline/template for the City of Minot if there was a tornado, flood, or other type of disaster that would cause a large amount of debris.  Adopting this plan would make the City eligible for up to an additional five percent federal funding on federal disasters.  Typically federal cost shares are at 75%, but with the adoption of this plan could give the City an 80% federal cost share, and bringing the local share at 20% instead of 25%.

It is recommended The Council adopt the Ward County Debris Management Plan.

The City of Minot and the Police Department have always allowed the consumption of alcohol at the softball complexes during adult summer softball tournaments.  

It is recommended the City Council continue to allow consumption of alcoholic beverages at the South Hill Complex and Sertoma Complex parking during weekend adult softball tournaments.

Lutheran Social Services entered into an initial advertising agreement with Minot City Transit to advertise on the sides of one bus in April 2016. The initial agreement was for one year. This agreement was renewed in April 2017 for an additional year. In that signed agreement, it is stated that the City of Minot would provide an invoice for payment by the 15th of each month and payments would be due by the last day of that month. In the 21 months since the initial agreement was signed, they have been a month late on their payments 13 times, two months late 4 times, and three months late once. 

It is recommended the Council allow the Transit Advertising Contract with Lutheran Social Service/Kelner Communication to expire on April 10, 2018 and to not renew this agreement.

1. Recommend Council award the bid for a lease on a new landfill dozer to RDO Equipment Co in the amount of $37,745.15 per year for 5 years.

1. Recommend Council approve the final payment amount of $52,046.91 to CC Steel for the Lift Station Rehab project.

Under agreement with the State Water Commission, the City of Minot has a cost share for 35% on the NAWS project. The project has been advertised by the state water commission and a pre-bid meeting was held for bidders on December 1, 2017 at 11:00 am at Council Chambers. Bids were opened at the Office of the State Engineer on December 19, 2017.

It is recommended the Council concur with the award of the improvements at the Minot water plant expansion and approval of 35% cost share.

SWIF improvements, which included televising all culverts in the dead loops and penetrations into the river have been completed and we are now required to program a project to address these deficiencies.

1. It is recommended the City Council approve the construction engineering contract with Houston Engineering; and
   
2. Authorize the Mayor to sign the agreement on behalf of the City.

Prior RFQ’s were done for this work and a consultant selected to complete work to bring our existing levee system into compliance with USACE standards. This would allow public works to advertise and select consultants for future SWIF deficiency work for the next three years.

It is recommended the City Council authorize Public Works to advertise for engineering services for future SWIF CIP levee repair work on existing levee system.

1. It is recommended Council approve the contract amendment in the amount of $411,440.00 for Apex Engineering to conduct construction phase services for the Wastewater Treatment Hydraulic Improvements project.

1. It is recommended Council award the bid to Wagner Construction in the amount of $5,968,520.00 for the WWTF Hydraulic Improvements project.

Last month City staff and Council took another look at the new trash ordinance that would mandate trash collection be performed by the City for all residential dwellings 4-plex and under. As a result of the discussion, staff was directed to draft an ordinance that is reflective of past practices and allows consideration for opting out of City trash collection.

It is recommended the Council pass an ordinance which strikes Section 14-103 and adds highlighted language to section 14-126 of the Minot Code of Ordinances.

The Assistant Public Works Director will provide information on the recycling industry.