City of Minot

Regular City Council Meeting

Tuesday, January 17, 2023 at 5:30 PM

City Council Chambers, City Hall (515 2nd Ave SW)

             Any person needing special accommodation for the meeting is requested to notify the City Clerk’s office at 857-4752.

1.

ROLL CALL

2.

PLEDGE OF ALLEGIANCE

3.

MAYOR'S REPORT

4.

CITY MANAGER REPORT

5.

CONSIDER THE REPORT OF THE PLANNING COMMISSION

5.1.

PUBLIC HEARING: ZONING MAP AMENDMENT - 28 N MAIN

Public hearing request by Kevin and Kalli Black on behalf of Twenty Eight N Main, LLC, owner for a zoning map amendment from “M2” Heavy Industrial District to “CBD” Central Business District.  The purpose of the request is to facilitate a mixed-use development.  The legal description for the property is Original Minot Addition Lots 3-10 & 1/2 Vac Alley on Lots 3-7; & Lots 34-36 & that part of 37-39 Block 19 being south of a line drawn 150' from out & parallel with Bn Rr on side of same portion of Lots 37 & 38 & 34 thru 39 except Bn R/W.  

The address for the property is 28 Main St. N.  

It is recommended City Council approve an ordinance on first reading for a zoning map amendment in alignment with the Planning Commission recommendation.


5.2.

PUBLIC HEARING: ZONING MAP AMENDMENT - PIZZA RANCH

Public hearing request by Mike Christianson on behalf of A & M Properties, LLC for a zoning map amendment from “C4” Planned Commercial District to “C2” General Commercial District.  The purpose for the request is to facilitate a future expansion of the existing building.   The legal description for the property is Lots 4 & 5, Replat of Lots 4, 5, & 6 Wal-Mart Addition.    

The address for the property is 305 37th Ave. SW. 

It is recommended City Council approve an ordinance on first reading for a zoning map amendment in alignment with the Planning Commission recommendation.


5.3.

PUBLIC HEARING: ZONING MAP AMENDMENT - PORTION OF SUBDIVISION OF LOT 6

Public hearing request by Austin Gleave on behalf of AW Properties, LLC for a zoning map amendment from “P” Public District to “R1” Single-Family Residential for the purpose of combining with an adjoining residential lot presently zoned “R1” Single Family Residential.   The legal description of the property is Subdivision of Lot 6 Sec 24-155-83 West ½ of the West ½ except north 110’.  

The property is unaddressed and located just west of 701 10th Ave. SE.  

It is recommended City Council approve an ordinance on first reading for a zoning map amendment in alignment with the Planning Commission recommendation.


5.4.

PUBLIC HEARING: ZONING TEXT AMENDMENT - FENCING

Public hearing request by City of Minot for a zoning text amendment to accommodate changes to the Land Development Ordinance of the City of Minot. The affected sections are as follows:  Section 3.1-9. & 11. related to fence regulations and visibility triangles respectively.  

It is recommended City Council approve an ordinance on first reading for a zoning text amendment in alignment with the Planning Commission recommendation.


6.

CONSENT ITEMS

6.1.

CITY COUNCIL MINUTES

It is recommended City Council approve the minutes from the January 3, 2022 Regular City Council meeting.

6.2.

ORDINANCES

It is recommended City Council approve the following ordinances on second reading:

  1. Ordinance 5802 - 2023 BA - United Pulse Trading (AGT Foods) MAGIC Fund
  2. Ordinance 5803 - 2023 BA - Streetlight Improvement Cost Participation- Cash Reserves
  3. Ordinance 5804 - 2023 BA - NW Minot Water Replacement
6.3.

ADMINISTRATIVE APPROVALS

It is recommended City Council approve the Administrative Approvals.

6.4.

MAYORAL APPOINTMENTS

It is recommended City Council confirm the following reappointments to the Renaissance Zone Review Board all with 3-year terms to expire December 31, 2025:

  • Pete Hugret, Private Sector
  • Pat Bailey, Minot Area Builders
  • Jason Bentley, Financial Sector
  • Betty Fedorchak, Private Sector


6.5.

PLEDGED ASSETS, DECEMBER 31, 2022

Presented by David Lakefield, Finance Director

RECOMMENDED ACTION

It is recommended City Council approve the pledged assets as of December 31, 2022.

6.6.

2022 INTEREST DISTRIBUTION

Presented by David Lakefield, Finance Director

RECOMMENDED ACTION

It is recommended City Council approve the 2022 interest income distribution. 

6.7.

WARD COUNTY HAZARD MITIGATION PLAN ANNUAL PROGRESS REPORT

Presented by Lance Meyer, City Engineer

RECOMMENDED ACTION

It is recommended City Council receive and file the Hazard Mitigation Plan Annual Progress Report.

6.8.

PAVEMENT MAINTENANCE CONSULTING ENGINEERING SELECTION (4782)

Presented by Lance Meyer

RECOMMENDED ACTION

  1. It is recommended City Council approve the selection of Ackerman-Estvold, Apex Engineering Group, AE2S, Houston Engineering, Moore Engineering, and Prairie Engineering to provide consulting services;
  2. Authorize the City Engineer to negotiate a contract with each firm; and
  3. Authorize the Mayor to sign a contract with each firm.
6.9.

RECYCLING PARTNERSHIP GRANT ACCEPTANCE

Presented by Jason Sorenson

RECOMMENDED ACTION

  1. It is recommended City Council accept the grant from Recycling Partnership in an amount not to exceed $206,000.00 to support the purchase of carts for the upcoming recycling program; and 
  2. Authorize the Mayor to sign the agreement.


6.10.

2022 WATERMAIN REPLACEMENT – FINAL PAYMENT (PROJECT NUMBER 4632)

Presented by Jason Sorenson

RECOMMENDED ACTION

It is recommended City Council approve the final payment for the 2022 Watermain Replacement Project to Post Construction, Inc. in the amount of $521,349.44.

6.11.

10TH STREET NW STORM SEWER REHAB – FINAL PAYMENT (PROJECT NUMBER 4616)

Presented by Jason Sorenson

RECOMMENDED ACTION

It is recommended City Council approve the final payment for the 10th St. NW Storm Sewer Rehab Project to Post Construction, Inc. in the amount of $57,445.90.

6.12.

WATER TASK ORDER AGREEMENT (PROJECT #4421.1)

Presented by Jason Sorenson

RECOMMENDED ACTION

It is recommended City Council authorize the Mayor to sign the water modeling task order in the amount of $30,000.00. 


6.13.

MAJOR SUBDIVISION FINAL PLAT: KDDS SUBDIVISION

Presented by John Van Dyke

RECOMMENDED ACTION

It is recommended City Council approve a major subdivision final plat as provided in Attachment A to create KDDS Subdivision.   

6.14.

MAJOR SUBDIVISION FINAL PLAT: KREMER ADDITION

Presented by John Van Dyke

RECOMMENDED ACTION

It is recommended City Council approve a major subdivision final plat as provided in Attachment A to create Kremer Addition.  

6.15.

LEARY FOUNDATION EXTRACTOR DONATION

Presented by Kelli Kronschnabel

RECOMMENDED ACTION

It is recommended City Council authorize the Mayor to sign the grant agreement for the Leary Foundation Grant for the purchase of an extractor for Station 5.

 

6.16.

FI-6 FACADE IMPROVEMENT PROGRAM FOR BRADLEY 5 PROPERTIES, LLC

Presented by Jonathan Rosenthal

RECOMMENDED ACTION

It is recommended City Council approve a grant application for FI-6 Bradley 5 Properties, LLC for a property located at 10 First Street SW in an amount not to exceed $100,000.00 subject to conditions of the program. Due the property being sold this will replace application FI-5 from Hogan Douglas First, LLC approved by the City Council on October 3, 2022.

7.

ACTION ITEMS

7.1.

2021 ABATEMENT REQUEST FOR RESIDENTIAL PARCEL MI 14.276.000.2170 OWNED BY DENISE PETTIT

Presented by Damon Druse

RECOMMENDED ACTION

The City Assessor’s Office recommends the denial of the abatement request.

7.2.

BID FOR PICKUPS AND SUVS (PROJECT NUMBER 4731)

Presented by Jason Sorenson

RECOMMENDED ACTION

  1. It is recommended City Council forgo the sealed bid process for an item over $50,000 and award based on quotes;      
  2. Award the vehicles to Westlie Motor Company as follows:

     Engineering Department    (2) midsize 4x4 SUV                             $85,800.00

     Property Maintenance        ½ ton 4x4 super cab                             $52,980.00

     Water Department               ½ ton 4x4 extended cab                       $50,085.00

     Water Department              ¾ ton 4x4 ex cab with service body    $68,770.00

    Traffic Department               ¾ ton extended cab                              $51,890.00

    3. Approve the budget amendments to cover the funding shortfall on first reading. 


7.3.

GARBAGE COLLECTION RATES

Presented by Jason Sorenson

RECOMMENDED ACTION

  1. It is recommended City Council review and consider options A and B; and
  2. Approve Option B establishing garbage collection rates inclusive of recycling fees.
7.4.

GARBAGE COLLECTION, LANDFILL, WATER AND STORM SEWER RATE SETTING

Presented by Jason Sorenson

RECOMMENDED ACTION

It is recommended City Council approve the attached ordinance on first reading, which removes garbage collection, landfill, water and storm sewer fees from the code of ordinances and instead sets fees by resolution. 

7.5.

BUILDER’S AND HOMEOWNER’S PROPERTY TAX EXEMPTIONS

Presented by John Van Dyke and Brian Billingsley

RECOMMENDED ACTION

  1. It is recommended City Council approve a Builder’s Property Tax Exemption and authorize the Mayor to sign the resolution; and
  2. Approve a Homeowner’s Property Tax Exemption and authorize the Mayor to sign the resolution.
7.6.

HOUSING STUDY RFP BUDGET AMENDMENT

Presented by Brian Billingsley

RECOMMENDED ACTIONS:

  1. It is recommended the City Council authorize staff to post an RFP for a Housing Needs and Market Analysis Study for the City of Minot.
  2. Approve a budget amendment to fund the proposed Housing Study on first reading.
7.7.

PURCHASE OF EIGHT (8) 2023 POLICE FORD UTILITY VEHICLES

Presented by Chief John Klug

RECOMMENDED ACTION

  1. It is recommended City Council authorize the purchase of eight (8) 2023 Ford Interceptor Utility Vehicles using the North Dakota State Contract for a purchase amount of $320,993.28; and 
  2. Approve the proposed ordinance to amend the 2023 annual budget to increase the police capital equipment expenditures for the purchase of patrol vehicles, using fund cash reserves on the first reading.
7.8.

WARD COUNTY CONNECTOR RAISE GRANT REQUEST (4657)

Presented by Lance Meyer, City Engineer

RECOMMENDED ACTION

  1. It is recommended City Council approve the funding request to submit a RAISE grant for the environmental study; and
  2. Approve the budget amendment on 1st reading.


8.

PERSONAL APPEARANCES

9.

MISCELLANEOUS AND DISCUSSION ITEMS

9.3.

MINOT’S METROPOLITAN PLANNING ORGANIZATION (MPO) STATUS (4757)

Presented by Lance Meyer

RECOMMENDED ACTION

No action is required, this is an informational memo. 

10.

LIAISON REPORTS

11.

ADJOURNMENT